Different exercises, their solutions, and samples of some good file notings and useful drafts make this book valuable for all its readers. Procedure for the handling of incoming correspondence for. The policy manual committee will first read and discuss the introduction and chapter 1. It should be complete and concise and the employee should acknowledge receipt of the manual. General principles of drafting and relevant substantive rules drafting. Manual of office procedure the manual of office procedure is intended to serve as a guide for regulating office procedure in the office of the heads of departments. This guidance explains how to follow the submission, format, and editorial requirements established in. Noting drafting letters noting i ii iii admin remarks nemi noting noting on incoming letters self originated noting letters 1. Records management preparing and managing correspondence army regulation 2550 effective 17 june 20 h i s t o r y. Correspondence thus is defined as communication in writing on subject of mutual interest either within the organisation or with an outsider. Office filing procedure is a set of clearly defined and panorganization followed practices in filing documents and important papers. The specimens of different forms of communication generally used by various functionaries of the government of india are available at appendix 9 of the manual of office procedure march 1987 edition.
Know the terms noting and drafting understood the noting skills and drafting skills explain the definition for noting note means remarks recorded on a case or paper under consideration to. T h e p o r t i o n s affected by this administrative revision are listed in the summary of change. Thirteenth edition of the central secretariat manual of office procedure csmop. Q1 urgent dak means ans dak marked immediate or priority and includes telegrams, savingrams, wireless messages and telex messages. Chapters on noting and drafting has been thoroughly revised and other chapters have been updated, wherever necessary. Hence, this attempt, a book for government officials to master noting and drafting. Viii of the central secretariat manual of office procedure. It can also be adopted for use in the regional, district or suboffices of various departments with suitable changes if. The employee manual is the opportunity for management to clearly communicate with new staff members the policies and procedures of the organization. The process of putting up previous correspondence is. As per the office procedure, we must retain a hard copy of it for a period appropriate to the relevant file. Written communication plays a vital part in the working and management of a government office. Office memorandum should be used for correspondence betweenvarious divisions for conveying information not amounting toan order government to attached departmentand subordinate authorities it should be written in third person and bearno salutation except signature and designationof the officer signing it. A lot of communication that takes place in an organisation is in writing.
The right side of the file is known as the correspondence side while the left side is the noting side. Noting and drafting skills objectives on completion you will be able to 1. Chapter two briefly describes the plain writing act of 2010 and. Dear readers, welcome to office procedures objective questions and answers have been designed specially to get you acquainted with the nature of questions you may encounter during your job interview for the subject of office procedures multiple choice questions. Document drafting handbook incorporation by reference handbook document drafting handbook ddh the ddh gives federal agencies guidance and examples for drafting federal register documents. The specimens are given in the secretariat manual, however, for practicing purposes and to get the real knowledge one may like to see the old lettersmemoso. Public dealing timings without financial transactions 9. Theres more to properly implementing paperless procedures in your office than just. Similarly when a case is already decidedby a senior officer and he has asked for a draftreply, the noting is not required unless there isany point which has been escaped. If youve recently found out that youve been selected for a government job, then you should know that noting and drafting is the backbone of government services. Software to view and work with digital documents, such as adobe acrobat, nuance power pdf, nitro pdf, etc. Q2 the word docketing denotes ans making of entries in the notes portion of a file about the serial number assigned to each item of correspondence q3 a file is collection of some facts.
Written communication in government offices module introduction. English noting and drafting may be second nature to somebody experienced but to somebody new it can be quite intimidating. The procedures prescribed in the central secretariat manual of office procedure csmop, attempt to balance the conflicting considerations of speed, quality, transparency and propriety. The correspondence side has papers that contain all the letters. How to improve noting and drafting 6 steps howflux. The secretariat manual of office procedure was last revised during the year 1985. Sep 18, 2012 when noting is not required no noting is required when the officerhimself is competent to dispose of a matterunder certain clear cut instructions, ordersor delegated powers. It can also be adopted for use in the regional, district or suboffices of various departments with suitable changes if necessary. Objective questions are asked in software jobs written interviews. Read this article to learn about office records and correspondence. The introduction can also serve to specify the capability or resource in which the procedures are being established and provide reasons why it is important to establish such procedures. Letters of application letters to news paper official letters 1.
As per the office procedure, we must retain a hard. Principles of drafting before going to start drafting, thefollowing principles should be strictlyobserved by an officer who is drafting. Sep 05, 2007 noting and drafting has, therefore, always been a vital part of decisionmaking process in the government. The ddh gives federal agencies guidance and examples for drafting. Risk management is the identification, assessment, and. You may say that communication is, therefore a process of sharing or exchange of. This guidance explains how to follow the submission, format, and editorial requirements established in 44 u. Sir i need material upon subject office procedure of federal and provincial governments. If you were to step into a government office and open a file, youll find it to be compartmentalised into two parts. Every rule and step in the procedure must serve a definite purpose. Paperless law office procedures 4 easy steps legal. Jun 01, 2019 best office procedures objective type questions and answers. Dear reader we welcome you to this module on written communication in government offices. Transparency in the management of public affairs, is now an obligation.
In order to reduce the dead mileage covered by staff cars to the bare minimum it has been decided to examine the question of securing garages for parking of staff cars near official. Office filing procedure quick guide tutorialspoint. There is hardly any publication on the subject except for some references in the manuals of office procedures. Office filing procedure, correspondence and noting. Dec 18, 2018 educational video on office procedure.
Noting on files received from other departments 17. This manual will contain the materials that employees will refer to often throughout their employment. Document drafting handbook august 2018 edition revision 1. Oxford englishenglishhindi dictionary hardcover this comprehensive and authoritative dictionary is specially compiled for learners of english, teach. The office staff employed in an office have to deal with written communication or correspondence most of the time. Officer nominated under the public records act 1993.
Dec 19, 2018 office procedure noting and drafting ministry of communications, dop,india office procedure noting and drafting. Office records and correspondence office management. In the present edition, new chapters on handling of cat cases and citizen charter has been added. A particular form of communication is adopted for a specific purpose with. If youve actually spent a little time in a government office, then you already know how important noting and drafting is. Selection of coursescertification the procedure criteria for selection of online training through mooc platform and certification etc would be as under a committee comprising of four joint secretaries with jointadditional secretary training, dopt as its chairperson along with joint secretaries of the ministries who are the major stakeholders in the training programs will. Procedure for the handling of incoming correspondence for filing and archiving purposes. The procedures contained in this edition of the csmop have been augmented by factoring in the recommendations made by the second administrative reforms commission arc which have been accepted by the government. Ms as well as one can see some old superintendentp. Chapter one provides an overview of key points to remember when drafting and clearing secretarial documents. January 16, 2020 mcq multiple choice questions on stored procedure sql and function with answers and explanation.
The introduction section of the sop describes the recognized need for procedures and lists agencies that will share the procedures. Records office staff must deal promptly and accurately with many different types of correspondence. Best office procedures objective type questions and answers. In general, these are instructions to all the employees on what actions are to be taken in case of certain situations, likely or unlikely. T h i s p u b l i c a t i o n i s a n a d m i n i s t r a t i v e r e v i s i o n. The chapter on inspections, which added in the fifth edition has since been. Basic note in a file is written by an office assistant assistant section officer. Correspondence is being received and sent out all the time. Establish internal procedures for document management. The policy manual committee commits to seek input from church leadership prior to the final proposal going before the board for approval. Office procedure manual december, 2004 2 contents definitions 3 general guidelines 5 office procedure. The manual sets out the clinics policies, client management procedures and office and administration procedures so that student advisors can provide a consistent professional service to clients of the clinic. Our furniture works well in office, studio, and school setting, and is designed for use by architects, engineers, designers, artist, contractors and more. Drafting and conveyancing relating to various deeds and agreements.
In a dynamic context, this balance cannot be rigidly or permanently fixed. Mcq stored procedure sql function objective questions. The office manual was brought out in november, 1973 and then reissued in november, 1980. This manual, while not intended as a manual of instruction in the basic principles of drafting, does set forth the minimum requirements acceptable at the gsfc.
Concept, general principles and relevant substantive rules thereof basic components of deeds, endorsements and supplemental deeds, aids to clarity and accuracy, legal requirements and implications 2. Office procedurenoting and drafting ptc madurai digital. The term used to denote the process of copying and despatching of communication is. Incoming correspondence will reach the records office in a number of different ways. The manual sets out the structure of the secretariat organisation, its functionaries with duties and responsibilities, forms and procedures for work processing, disposal, monitoring, etc. It has come to the notice that staff cars are not being parked after office hours near the office buildings.
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